Write the Perfect Thank You Note

10 02 2009

I know that it sounds very ‘old school’ but you MUST send a Hand-Written Thank You note after each internship interview. Here are some guidelines on what to include, when to send, etc.


·         WRITE IT. I know it sounds corny but sending a  hand-written note is thoughtful and shows that you wanted to go the extra mile. You could easily send an email but you are NOT going to do that. You are going to send the perfect Thank You Note. This shows that you pay attention to detail and don’t mind a slight inconvenience when it comes to your job.


·         INVEST IN STATIONARY. You will rarely hear me tell you to invest in something but I do suggest buying a nice simple stationary set with your name written on the top. My personal stationary is on small rectangular paper. It is cream colored with a dark red border and reads Lauren Berger on the top. This sort of stationary looks more professional than picking up a box of Thank You cards at the drugstore. Remember to keep this simple – no crazy colors or wild patterns. Think sharp and sophisticated when picking out your stationary.


·         GREET THE EMPLOYER PROPERLY. If the employer told you to call them by their first name, put the first name on the card. If you are at all hesitant than use their last name with a Mr. Mrs. Or Ms.


·         4 LINER. Your Thank You Note should be approximately four lines. The first line should express your thanks for the employer taking time out of their day to sit down with you. The second line should reference your conversation. Line 3 should reiterate that you are extremely interested in the position and Line 4 should state your follow up plans. Below is a sample Thank You Note:




Thank you so much for taking the time to sit down with me today. I really enjoyed hearing about your career path and the responsibilities of the position. I’m extremely interested in working with you and becoming a part of your team. Again, thank you so much for meeting with me and I’ll follow up with you in one week. Have a wonderful weekend.



Lauren Berger


·         SIGN IT. Make sure you sign your name and don’t forget. I always use “Best” when closing out a letter. Make sure your signature is legible !


·         NO FRILLIES. This means no drawing flowers, butterflies, or writing your name in pretty bubble letters. There should be no extra markings on the envelope.


·         GET IT OUT. If you can get out a Thank You Note, in the same day as you interviewed, that would be great. Get to the Post Office ASAP. Don’t let the employer say, “Where is that Thank You note?”


I aked my Tweeps in the Twitterverse if they had any Thank You Note pointers:


“Don’t wait – do it the SECOND you get home! ” @GinaLaGuardina, http://www.ginalaguardina.com/blog/.


“Tell them to keep it short and sincere.” @Klrabbit, http://klrabbit.com/wordpress/.


“Handwritten. Also send it within a couple days. I forgot for several days once and ended up overnighting it.” @obrienmedia, http://www.linkedin.com/in/obrienmedia.






Helpful Links

From Keppie Careers: http://www.keppiecareers.com/2008/04/29/seal-the-deal-with-a-postage-stamp-interview-thank-yous/

From Alison Doyle on AboutJobs:http://jobsearch.about.com/od/thankyouletters/a/samplethankyou.htm

Cliff Notes on Thank You Notes: http://www.cliffsnotes.com/WileyCDA/Section/Write-a-Thank-You-Note-after-an-Interview.id-305417,articleId-27783.html







2 responses

12 02 2009
Susan Joyce

If you really like the employer and the people but they offered the job to someone else, stand out from the crowd by sending a thank you for a rejection.

It’s an opportunity to build a bridge to the next opportunity with that employer. If candidate #1 doesn’t work out, the most memorable also-ran can get a quick job joffer or be top-of-mind for the NEXT opportunity.

For more information – http://snipurl.com/ay9rj

21 04 2009
Tips for Networking | College Jolt

[…] on campus, for example that speaker that came to your law class, you can send a handwritten thank you note.  The note is something that happens so rarely that when the gesture is made, it is pretty […]

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